[SUB DIVISION ADMINISTRATION CITIZEN'S CHARTER ]

The District Collector who is in charge of the overall administration of the district and co-ordinates the functioning of all other state government departments and PSUs within the district heads the North District with its head quarter at Mangan.

The office of Subdivision, Chungthang is headed by Sub Division Magistrate and has supporting staff as Revenue Officer, Revenue Inspector, Registration Clerk, Revenue Supervisors, and Lower Division Clerks. For easy understanding of the works dealt by the Subdivision Office, a Citizen Charter as under has been drafted:

ISSUE OF CERTIFICATES

CERTIFICATE OF IDENTIFICATION:

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER/STAFF &PROCESS

TIME FRAME

1.SSC/ COI of guardian
2.Copy of the parcha of the applicant 3. Proof of age
*Birth certificate
*School certificate
*Electoral identity card
*Age certificate
4.Unmarried certificate in case of unmarried women
5.Marriage certificate- in case of married women from outside the state
6.Death certificate of Guardian – in case of death
7.PP sized photographs-
Applicant- 4 nos
Guardian- 1 nos

SDM - Chungthang

LDC-administrative section
spot verification done by Police Personnel

1 month

RESIDENTIAL CERTIFICATE

PURPOSE

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER/STAFF

TIME FRAME

1.Higher education of children outside the State

1.Application
2.SSC/COI of Father
3.Date of Birth certificate
4.Proof of address if residing elsewhere
5.Pp sized photographs-2 nos

SDM - Chungthang

LDC- administrative section

1 hour

2.Recruitment in army

….do……

….do……

….do……

1 hour

GORKHA CERTIFICATE

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER

TIME FRAME

1.Application
2.COI/SSC
3.Birth certificate
4.Recommendation of the GPU

SDM- Chungthang

LDC- administrative

1 hour

DONATION

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER/STAFF

TIME FRAME

Application

SDM- Chungthang

LDC

1 hour

RELIGION CERTIFICATE

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER

TIME FRAME

1.Application
2.COI/SSC
3.Birth certificate
4.Recommendation of the Panchayat

SDM- Chungthang

LDC- administrative

1 hour

CHARACTER CERTIFICATE

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER

TIME FRAME

1.Application
2.Police verification
3.NOC from Court Inspector
4.Recommendation of the GPU

SDM- Chungthang

LDC- administrative

1 hour

NATURAL CALAMITY (EX-GRATIA)

relief is provided to the victims of natural calamity under the Central Relief Fund as per admissible norms prescribed by the Government of India

TYPE OF CALAMITY

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER

TIME FRAME

House damage

Application for grant of relief along with verification of concerned RS and Panchayat in prescribed format

SDM - Chungthang

LDC- administrative section

15 days

Crop damage

Application for grant of relief along with verification of concerned VLW and Panchayat in prescribed format

….do……

….do……

….do……

Fire

Application for grant of relief along with verification of RS, Police or Fire Service, concerned Panchayat in prescribed format

….do……

….do……

….do……

Livestock

Application for grant of relief along with verification of concerned Stockman (AR&VS) and Panchayat in prescribed format

….do……

….do……

….do……

MELA/ TRADE FAIR PERMISSION

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER

TIME FRAME

1.Application
2.Clearance from Sports& UDHD
3.NOC from fire department
4.NOC from power department

SDM- Chungthang

LDC- administrative section

1 hour

REGISTRATION- GENERAL

TYPE OF CALAMITY

REQUIRED DOCUMENTS

DEALING OFFICER

SUPPORTING OFFICER

TIME FRAME

Land registration

1.NOC from concerned Panchayat
2.NOC from boundary holders
3.NOC from Family members
4.NOC from Forest-in case of forest area
5.NOC from MPCS in the GPU
6. Affidavit of Seller
7. Spot verification Report
8. COI of Buyer
9. Khazana rasid and Dhan rasid
10. Parcha of Land

SDM - Chungthang

RC, LDC Administrative section

1 month+1 day

Lease Deed

1.Consent letter from the Industries department
2.NOC from Pollution Control board
3.Enlistment of the company with the law department under the companies Act of the Sikkim.
4.Memorandum of Association
5. Antecedent of the lessee
6. NOC from concerned Panchayat

SDM - Chungthang

RC, LDC Administrative section

1 month+1 day

Gift Deed

As documents are required for Land Registration

SDM - Chungthang

RC, LDC Administrative section

1 month+1 day

Deed of Agreement

1.Agreement papers
2. Identity card
3. khazana Rasid

SDM - Chungthang

RC, LDC Administrative section

1 hour

Mortgage Deed

1.Non Encumbrance Certificate
2. NOC from UDHD
3.NOC from concerned Panchayat
4 Land Parcha

SDM - Chungthang

RC, LDC Administrative section

1 day

REVENUE SECTION

The revenue section headed by the Revenue Officer, Revenue Inspector and their team of Revenue Supervisors.

MUTATION OF LAND

TYPES OF MUTATION

PROCEDURE

DEALING OFFICER

TIME FRAME

1.By inheritance of ancestral property
2. By registration of a purchaged or gifted land
3. By acquisition of land by the Government
4. By Court case

1.Application + bank receipt of Rs 300/- as survey fee for the demarcation of land.
2. Verification of land by the concerned Revenue Supervisor.
3.A one Month Notice is issued.
4.Approval from Revenue Officer.
5.Updating of records and correction in map.
6.The parcha is issued after correction of records in the office.

Revenue Officer and SDM- Chunthang

1 month+ 1 day

MUTATION OF LAND

CERTIFICATES

REQUIRED DOCUMENTS

DEALING OFFICER

TIME FRAME

1.Non Encumbrance certificate

1.Application with bank receipt
2. copy of parcha
3. verification report of concerned RS
4. khazana reciept

Revenue officer/ Revenue Inspector

1 hour

2.Property certificate

1.Application along with bank receipt
2. copy of parcha
3. Khazana receipt

Revenue officer/ Revenue Inspector

1 hour

3.Search Certificate

1.Application along with bank receipt
2. Copy of land parcha
3. Khazana Receipt

Revenue officer/ Revenue Inspector

1 hour

LAND ACQUISITION

SERIAL NUMBER

PROCEDURE

TIME TAKEN (DAYS)

1.

Preliminary Survey

7

2.

Notice issued to concerned land owners

15

3.

Receipt of form A Rule 3 from Acquiring Agency

7

4.

Submission of draft of notification u/s 4(1) of Land Acquisition Act-I, 1894 to the head office and publication of notification in the Government Gazette by the Secretary, LR&DMD

30

5.

Public notice issued u/s 5A

30

6.

Submission of draft of Declaration u/s 6 of Land Acquisition Act-I,1894 and publication in the Government Gazette by the Secretary, LR&MDD

45

7.

Request of order of Acquisition and approval of the Government for the acquisition

20

8.

Survey and demarcation of the proposed land for acquisition

6

9.

General Notice Clause (I)&(II) and (III)&(IV) u/s 9 of the Land Acquisition Act-I,1894

30

10.

Hearing of claims and objection from parties upon the proposed land to be acquired

15

11.

Submission of draft of Award declaration u/s 11 of the Land Acquisition Act-I,1894 and approval of the Government

60

12.

Disbursement of Compensation

1

13.

Handing and taking over of land between the acquiring agency and the landowners

7

14.

Mutation of acquired land and issue of parcha

2

Total time taken

274 days

in case the process for the acquisition takes more than two years till this level, the whole process is to be followed from serial number 1 onwards.

LAND BANK SCHEME

The State Government has initiated the Land Bank Scheme vide Notification no. 388/LR dated 13.08.1997.

The main objective of this Scheme is to provide land to the landless citizens of Sikkim.

PROCESS:

  1. Application are received in the prescribed format along with "No landed Property Certificates" from the concerned Revenue Supervisors, Sikkim Subject Certificate, Panchayat recommendation and a copy of the parcha of the proposed seller of the land.
  2. Verification of the application is made by the office of the Deputy Director(L/R) / concerned Head Supervisors.
  3. Thereafter, application received for a particular fiscal year are compiled.
  4. The names of the applicants are enlisted and forwarded to the Secretary, LR&DMD for financial sanction and approval.
  5. After the required fund has been sanctioned, the list of beneficiaries is sent back to the District office.
  6. Allotment orders are prepared and issued by the District Collector to the beneficiaries either during the janata melas or from the office of the District Collector itself.
  7. Once land has been identified by the beneficiary and the seller of the land agrees to the transaction, the registration process is carried out as per the norms. Approval of the district Collector is taken for final registration of the land under the Land Bank Scheme.